Public Programs Coordinator

Reports to: Public Programs Manager
Department: Education and Community Engagement
Position Type: Part-time, 20 hrs/week, non-exempt
Salary Range: $17/hour
Benefits: Not Eligible

Summary of Position

The Public Programs Coordinator oversees the coordination, implementation, and evaluation of creative, mission-based art education programs to attract and engage traditionally underrepresented museum audiences, young professionals, lifelong learners, and the general community. Through community partnerships and public programs, this position will deepen engagement, increase attendance, uplift community voice, and demonstrate the value of TAM as a vital and relevant community-centered museum.

Responsibilities

• • Coordinate program logistics and provide event support for public programs, workshops, festivals, and education events, with a particular focus on talks and lectures
    • Scheduling spaces and confirming set-up details
    • Making travel arrangements
    • Procuring and preparing supplies
    • Managing A/V needs and set up
    • Producing related correspondence and documents
    • Processing payments
    • Creating and processing program registrations
    • Producing event-related documents (Internal Event Forms, event maps, contracts)
    • Making catering arrangements with Cafe staff
  • Work with Communications Departments to develop content and plans for advertisements, press coverage, web content, and other promotional materials in a timely manner
  • Professionally and courteously handle inquiries via telephone and email
  • Maintain timely and accurate program statistics. Prepare reports as needed
  • Collect and administer surveys to track visitor engagement and satisfaction
  • Supervise volunteers, interns, and contracted artists as needed
  • Perform other duties and tasks as assigned

Perform other duties as assigned.

Qualifications

• One to three years of experience coordinating public programs, including: developing activities/performances/programs that meet organizational goals, overseeing contracts, managing event support staff, complying with facilities requirements, and collaborating with the marketing department on publicity
• Proficient in Microsoft Office applications and database systems.
• Strong written and oral communication skills, effective problem solving, flexibility, and sense of humor
• Ability to forge and maintain effective working relationships with a variety of individuals. Exhibits an awareness and sensitivity to cultural and other differences when working with representatives of public and private organizations, volunteers, vendors, museum staff and the general public
• Must be a self-starter, show attention to detail, and possess excellent organizational skills. Ability to work accurately and efficiently and keep track of numerous projects simultaneously
• Willing to work evenings and weekends, on- and off-site
• The qualified candidate must possess a compatible commitment to the museum brand personality: innovative, passionate, civic-minded, gracious, approachable
• Strong commitment to equity and accessibility
• Experience working with artists and/or arts organizations is a plus

Travel, Working Conditions, and Physical Environment

• Must be able to sit at a workstation and/or a computer screen for the majority of the work day
• Frequently reaches with hands and arms and uses hands and fingers to handle objects and operate tools, machinery, computers, and/or controls.
• Continuously exchanges information through listening and talking with staff, volunteers and individuals in the community
• Some work may be occasionally performed outside where employee is subject to adverse weather conditions
• Some local travel, less than 25% of work hours

To Apply

• Please email a completed job application, cover letter and resume to:   HR@TacomaArtMuseum.org. Please send cover letter and resume as a single attachment.
• Public Programs Coordinator: First and Last Name
• No phone inquiries, please.

Tacoma Art Museum is an Equal Opportunity Employer

Tacoma Art Museum strongly encourages applicants from members of groups underrepresented in careers related to museums and the visual arts.

About Tacoma Art Museum

Tacoma Art Museum is a public-spirited institution with nationally recognized exhibitions and innovative educational programs. Named by  USA Today  as one of the “Top 10 Great Places to See Art in Smaller Cities,” the museum has developed a reputation for presenting art in a thought-provoking yet accessible manner with a strong commitment to Northwest art through its acquisition and exhibition programs. Founded in 1935, the museum has strong roots in the community and anchors Tacoma’s lively downtown university and museum district.

Completed in November 2014, an additional $15.5-million building project has added approximately 16,000 square feet, and houses the Haub Family Collection of Western American Art. This collection establishes TAM as the only major museum of Western American art of this caliber in the Northwest. It also enables the museum to fully explore the art history of the West while integrating its Western and Northwest collections.

Another significant gift announced on January 14, 2016 is the gift of the  Rebecca and Jack Benaroya Collection. The Benaroyas carefully assembled over their 70 years of marriage a collection that  includes Northwestern and international studio art glass along with important paintings and sculptures by renowned regional artists. The gift, announced on Mrs. Benaroya’s 93^rd  birthday, includes a contribution for the construction of a new 7,390 square-foot gallery addition in which to present the collection.  The new wing  has been designed by award-winning architect Tom Kundig of Seattle-based Olson Kundig and is projected to open in January 2019.

It’s an exciting time to be a part of the Tacoma Art Museum family!

About Tacoma

Located in the beautiful Pacific Northwest, Tacoma is known as the City of Destiny, a city that has always marched to the beat of its own drum. Close enough to Seattle to take advantage of everything a major metropolis offers, Tacoma is its own distinctly unique and actively engaged community with a clear love of the arts.

Diverse individuals and families continue to invest in Tacoma for its charming historic neighborhoods, schools, parks, waterfront, and amenities. You’ll find the beaches and forests of Puget Sound ideal to bike, run, hike, and paddle – including the nearby Mount Rainier. In addition to sports, theater and other cultural offerings, Tacoma is home to a growing restaurant and pub scene that’s made national press. The thriving Tacoma Museum District lines the downtown core and showcases some of the nation’s best collections. Tacoma is a great place to call home.